Privacy Policy

Last updated: 10 February 2026
Square Service Ltd (“we”, “our”, “us”) is committed to protecting and respecting your privacy. This Privacy Policy explains how we collect, use, and protect personal information when you use our website or contact us.
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1. Who We Are

Company name: Square Service Ltd
Registered office: 47 Villiers Street, Leamington Spa, Warwickshire, CV32 5YA
Email: FM@squareservice.uk
Telephone: 0330 133 9495
If you have any questions about this Privacy Policy or how your data is handled, please contact us using the details above.
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2. What Personal Data We Collect

We may collect and process the following personal information:
• Name
• Email address
• Telephone number
• Information you provide when contacting us via our website or email
We do not intentionally collect special category (sensitive) personal data.

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3. How We Collect Personal Data

We collect personal data when you:
• Submit an enquiry via our website contact forms
• Contact us by email or telephone
• Subscribe to updates or newsletters (if enabled in future)

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4. How We Use Your Personal Data

We use personal data only for legitimate business purposes, including:
• Responding to enquiries or requests
• Providing quotes or service information
• Managing customer relationships
• Sending informational updates only where requested
We do not send unsolicited marketing communications.
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5. Lawful Basis for Processing

We process personal data under the following lawful bases:
• Consent – where you voluntarily contact us or subscribe to updates
• Legitimate interest – to respond to enquiries and operate our business
• Legal obligation – where required by law
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6. Newsletter and Communications

If you choose to subscribe to a newsletter or updates:
• Communications will be informational only
• You will not receive sales or marketing emails
• You may unsubscribe at any time using the details provided
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7. Data Retention

We only retain personal data for as long as necessary:
• Enquiry data is retained for a reasonable period for business and record-keeping purposes
• Email correspondence may be retained for reference and compliance
Data that is no longer required is securely deleted.
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8. Data Sharing

We do not sell, rent, or trade personal data.
Personal data may be shared only with:
• Website hosting providers
• Email service providers (if applicable)
All third parties are required to respect data confidentiality and security.
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9. Cookies

Our website may use essential cookies to ensure proper functionality.
At present, we do not use:
• Advertising cookies
• Tracking cookies
• Analytics cookies
If this changes, this Privacy Policy will be updated accordingly.
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10. Your Data Protection Rights

Under UK data protection law, you have the right to:
• Request access to your personal data
• Request correction of inaccurate data
• Request erasure of your data
• Object to or restrict processing
• Withdraw consent at any time
To exercise these rights, please contact us using the details above.
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11. Data Security

We take appropriate technical and organisational measures to protect personal data against unauthorised access, loss, misuse, or disclosure.

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12. Changes to This Privacy Policy

We may update this Privacy Policy from time to time.
Any changes will be posted on this page with an updated revision date.